Notice to Vacate a Rental Property: Guide and Sample Letters

PROPERTY GUIDE

Written by Fazrina Fezili

Renting a house offers flexibility and convenience, but there comes a time when tenants need to move out whether due to the end of a tenancy, relocation, or other reasons. When that time comes, one of the most important steps is to give a notice to vacate to the landlord to ensure everything goes smoothly.

As a landlord, you may also need to request your tenant to vacate the property for instance, when the tenancy ends, renovation work is planned, or for other valid reasons. In such cases, it’s crucial to issue a formal notice so that all matters are handled professionally and without dispute.

This article explains what a notice to vacate is, why it’s important, and provides sample notice letters that both tenants and landlords can use as a reference.

What is a Notice to Vacate?

A notice to vacate rental property is an official written letter issued by a tenant or landlord to communicate the intention to end the tenancy.
It clearly states:

The tenant’s move-out date
Any requests regarding the security deposit refund
Compliance with the tenancy agreement Malaysia

Issuing a proper notice avoids misunderstandings, delays, or potential disputes. In Malaysia, failure to provide proper notice may result in deduction of security deposit or conflicts with the landlord.

Why You Should Give a Notice to Vacate?

In Malaysia, most tenancy agreements state that tenants must give advance notice before moving out. Failing to do so could result in deductions from the security deposit or disputes with the landlord.

Tenant Benefits:

Ensures compliance with tenancy agreements
Facilitates smooth return of the security deposit Malaysia
Avoids legal or financial penalties

Landlord Benefits:

Provides time to find a new tenant
Prevents prolonged vacancy of the rental property
Ensures proper inspection and handover of the house

Providing a written notice to vacate rental property Malaysia demonstrates professionalism and respect between tenants and landlords.

Notice Period for Vacating a Rental Property in Malaysia

The notice period is usually stated in the tenancy agreement Malaysia. Typical durations include:

30 days – Monthly rental tenancy
60 days or more – Annual tenancy

Tip: Always check your tenancy contract before sending a notice to avoid breaching the agreement.

Landlord Responsibilities During Vacant Notice

When landlords receive a notice to vacate, they have several responsibilities under rental property Malaysia laws:

1. Confirm the Notice – Ensure the notice period matches the agreement.
2. Inspect the Property – Check for damages or maintenance issues before the tenant vacates.
3. Return Security Deposit – Refund the deposit promptly if no damages or arrears exist.
4. Issue a Confirmation Letter – Acknowledge the property has been vacated to prevent disputes.
5. Advertise for New Tenants – Minimize vacancy periods to maintain rental income.

How to Draft a Notice to Vacate: Template Malaysia

A proper notice to vacate template Malaysia should include:

Tenant details – full name, current address, and contact number
Landlord details – name, address, or property agent’s information
Date of letter
Rental property address
Notice period (e.g., 30 days)
Move-out date
Request for deposit refund (with bank account details)
Tenant’s signature

Sample Notice to Vacate Letter (Tenant)

[Tenant’s Name]
[Address]
[Phone Number] — [Email]
[Date]

To:
[Landlord’s Name]
[Landlord’s Address]

Subject: Notice to Vacate Rental Property

Dear Sir/Madam,

I, [Tenant’s Name], am formally providing notice to vacate the rented property located at [Rental Property Address]. In accordance with the tenancy agreement, I am giving [30/60 days] notice effective from the date of this letter.

I will vacate the property by [Vacate Date] and will ensure it is returned in good condition as per our agreement.

I would also like to request the refund of my security deposit amounting to [Deposit Amount]. Please transfer the refund to:

Bank Name: [Bank Name]
Account Holder: [Tenant’s Name]
Account Number: [Bank Account Number]

If you need to contact me, I am available at [Phone Number] or [Email]. Thank you for the opportunity to rent your property and for your cooperation throughout the tenancy.

Yours sincerely,
[Signature]
[Tenant’s Name]

Sample Notice to Vacate Letter (Landlord)

[Landlord’s Name]
[Address]
[Phone Number] — [Email]
[Date]

To:
[Tenant’s Name]
[Rental Property Address]

Subject: Notice to Vacate Rental Property

Dear Sir/Madam,

I, [Landlord’s Name], as the owner of the property at [Rental Property Address], hereby give formal notice that you are required to vacate the premises by [Vacate Date].

This decision is due to [reason, e.g., renovation / sale of property]. In line with the tenancy agreement, I am providing [30 days or as per agreement] notice prior to the final move-out date.

The property will be inspected prior to refunding your deposit. Any deductions (if applicable) will be communicated beforehand.

Thank you for your cooperation during the tenancy. Please contact me if you require further assistance.

Yours sincerely,
[Landlord’s Name]

Additional Tips for Tenants

Review your tenancy agreement and note the required notice period
Send written notice early to avoid last-minute disputes
Take dated photos of the property before handing over as evidence
Discuss deposit refund and any potential deductions in advance
Consider hiring professional movers if you have many items

FAQ: Notice to Vacate Rental Property Malaysia

Q: How long is the notice period for rental properties in Malaysia?
A: Usually 30 days for monthly rentals and 60 days or more for yearly agreements.

Q: How do I get my security deposit back in Malaysia?
A: Ensure the property is in good condition, submit a written notice, and discuss with the landlord.

Q: Is a written notice mandatory?
A: Yes, a written notice is highly recommended to prevent disputes.

Giving a proper notice to vacate is vital to ensure a smooth transition for both tenants and landlords. It allows landlords to find new tenants quickly and ensures tenants receive their security deposit Malaysia efficiently.

Clear communication and adherence to tenancy agreements Malaysia make the move-out process professional and hassle-free.

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